About administering an organization

Subscription:

Administering an organization requires an organizational account with an administrator role.

Administrators are a type of member within an organization. They manage all aspects of an organization, such as configuring the site, inviting users to the organization, and monitoring usage through a dashboard.

Configure the website

As an administrator, you can configure the site to fit the look and feel of your organization. For example, you can add a logo and banner, feature your organization's content on the home page and gallery, set a basemap and extent for the default web map, use your own maps and applications for the basemap and template galleries, and determine sharing and security settings. For more information on editing the site settings, see About configuring the website.

About site configuration groups

Groups are a way to organize and share content around a specific topic or common activity. You also use them to configure your organization's featured content, basemaps, and templates. After you've activated your subscription and configured general settings for your organization, you should consider setting up groups to use for the rest of the site configuration.

The first step is to create a group for each area of the site where you want custom content. This might include a group for the home page, the gallery, basemaps, web mapping application templates, and group gallery application templates. Give your groups the status of organization or public so it appears in the list of groups for each configuration setting. Private groups won't appear in the lists. For more information about creating a group, see Creating groups.

The next step is to create and share items to the group you've created. Each item should be shared with the organization and, if you allow anonymous access, shared with everybody (public). You can create and share your own web maps, basemaps, application templates, and so on. You can also share public items you find on ArcGIS Online including items published by Esri. For more information about sharing items to a group, see Sharing items.

The last step is to select the group you want in each part of the site configuration; for example, you can configure the map to use your basemap group. As part of the configuration, you can update the sort field and order of the items in the group (you initially select the sort field and order when you create your group). Now that you have set up groups for the site configuration, going forward, you can manage content through the groups; for example, you can add and remove the specific web maps and apps you feature on the home page.

About custom templates

Web application templates let members of your organization create and publish map-based applications. You may want to extend the customization options of templates, for example, by adding your organization's logo or color scheme to a set of existing templates and using these templates in your web mapping template gallery. Likewise, your organization may also already have a web application with functionality specific to your industry that you would like to make into a template. You can do this by creating a custom template. For more information on creating custom templates, see Creating web application templates.

Invite and manage users

One of your administrative roles is to invite users to join your organization. As part of the invitation process, you can preestablish logins for users, or you can have users log in with existing logins or create new ones. For more information on adding members to your organization, see About inviting users.

Monitor storage and usage

A subscription includes access to detailed reports for monitoring storage and usage. The reports include visual indicators of the organization's storage, tile generation and geocoding, and bandwidth. For more information on monitoring storage and usage, see Viewing subscription status.