Managing items

As an administrator of an organization, you can manage the content owned by members. For any item in the organization, you can edit its details; change its sharing properties, such as making a public item private; move the item to a different folder; change who owns the item; and delete the item.

Steps:

1. Log in to the portal website as an administrator and click the My Organization link on the top menu. Your organization page opens.
2. Click the Manage Items button in the row of the member whose items you want to manage. The member's My Content page opens. You can manage items from the My Content page or from the item's details page. The steps below outline how to manage items from their details pages.
3. Check the left-hand box in the row of the item you want to manage.
4. Click the title of the item to open the item details page. You have options to edit, share, delete, and move to. Files include an update option. Applications include an option to attach code.
5. Click the Share button to change the sharing properties of an item.
6. Click the Move To button to change which folder in the member's contents the item is in. The Move To window opens.
   1. Select a different folder for the item.
   2. Click the New folder button if you want to create a new folder for the item.
   3. Click Move.
7. Click the Change Owner button to reassign an item to another user. The Move To window opens.
   1. From the drop-down menu, choose the user to whom you want to reassign the item.
   2. Select the destination folder for the item.
   3. Click the New folder button if you want to add a new folder to the user you selected and create a new folder for the item.
   4. Click Move.
8. Click the Delete button to delete an item. This removes the item from the portal website.