Managing groups

Groups are a collection of items, often related to a specific region, subject, or project. Groups can be created by any anonymous user or member account.

The person who creates a group is the initial group owner. The group owner decides who can find the group, if others can request to join, and who can contribute content. The group owner also has control over items shared to the group and can invite others to join, even if the group doesn't accept membership requests.

Tip:

As the portal administrator, you should create some groups for members to join that showcase your organization's featured content, basemaps, and templates. This will help users gain an understanding of how content is organized in the portal and how to collaborate with others. For more information, see Site configuration groups.

Also, as the portal administrator, you can manage groups that members own. You can edit the group details, change the status of who can see and join the group, change the sharing properties, invite members, manage membership requests, change the owner, remove a member from a group, and delete the group. For full instructions, see the steps below.

Steps:

1. Log in to the portal website as an administrator and click the My Organization link on the top menu. Your organization page opens.
2. Click the View Groups button in the row of the member whose groups you want to manage. The member's Groups page opens.
3. Click the title of the group you want to manage.
4. Click the Edit button to edit the group name, summary, description, tags, and thumbnail. You can also change the status of who can find and join the group.
5. Click the Invite Users button to invite users to join the group.

   As an administrator, you can add users to the group without having to send them invitations that they must accept to become part of the group. To do this, click Add members of the organization immediately, without requiring confirmation on the Invite Users dialog box.

6. Click the Membership Requests button to accept or reject new membership requests to join the group.
7. Click Change Owner button to change who owns the group. The Change Owner window opens.
   1. Select a new group owner.
   2. Click the Change Owner button.
8. Click the Remove user from group button to the right of the member's name to remove that member from the group.
9. Click the Delete Group button to delete the group.